Conference Committee Duties

Guest Services:

  Communications

-Send invitation letter and packets to Elders

-Prepare and assemble Elder portfolios

-Make copies of outline/handout for Thursday Minister meeting and Friday General Conference

-Manage the transcription, timing and formatting of Friday’s sessions

-Help staff Guest Services table during the week

  Transportation

-Arrange for guest transportation to/from airports

-Coordinate with Parking Committee for luggage and parking

-Provide transportation for Elders’ wives activities

Sound System:

-Set up sound system for Elder meetings

-Record singing and Minister meeting Thursday

-Record General Conference on Friday

-Upload recordings to Elder Body Secretary

Song Leaders:

-Arrange for leaders for the General Conference

-Responsible for singing Thursday evening

-Identify Ministers who lead singing for Minister meeting

-Designate song leader for Elders’ wives Wednesday and Thursday morning devotions

Cleaning:

-Order extra restroom supplies

-Clean church

-Empty trash as needed

Meals: 

-Meals, snacks and beverages for the week of the Conference

-Assign duties and coordinate additional seating needs with Setup committee

Maintenance:

-General maintenance

-Arrange for portable restrooms if needed

-Schedule extra dumpster service if needed

Parking: 

-Design and plan for parking Thursday and Friday

-Secure proper equipment for traffic control volunteers

-Park cars Wednesday, Thursday and Friday (backup plan for rain)

-Arrange for transportation from parking lots away from church if required

-In charge of luggage storage and work with Guest Services for managing luggage

First Aid: 

-Obtain medical supplies needed

-Set up first-aid station

-Provide and train personnel to cover all meetings during Conference week

Ushering/Security:

  Ushering

-Seat all guests on Thursday evening and Friday

-Microphone duties at all meals (Sound System committee to run controls)

-Direct the flow of people all week

-Provide women ushers in women’s restrooms

  Security

-Secure meeting sites throughout the week

-Prepare for threats, weather, and other emergencies

Technology:

-Design, setup and test secure network for Elders to access the internet for email, cloud storage solutions, and access to other websites

-Setup and staff IT support office for week of the conference

-Setup and take down printer/copier, shredder, etc

-Manage transcription process (after conference)

Setup/Take Down:

-Setup Elder meeting rooms

-Setup for additional areas needed during the week

-Setup Church for General Conference

-Manage Conference trailer including inventory